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School Fee Management System – Benefits & Features

School Fee Management System – Benefits & Features


Fee is the most vital element of the Schools or any educational institution. Managing all the fees received sometime becomes a nuisance with all the paperwork. Also, the management will always look out for the revenue due and generated from their institution. The School Fee Management System will help all the educational institutions to work hassle free with regards to fee collection and reporting.
Fee Management System is an comprehensive solution for schools to automate the collection and reporting process. It ensures the hassle-free and paperless fee management, almost saving 95 percent of manual work. The module calculates automatically the pending fees, payment history, discounts and concessions if applicable, to the selected student.

Benefits of School Fees Management System

  • Centralised Solution:
  • The system is web-based so that makes it centralised. It allows data storage simple and easily accessible.

  • Minimise Manual Work:
  • It automates maximum processes that reduces the manual intervention and makes the system error free.

  • Save Time:
  • The above point also indicates that with low manual intervention, it will save time. This can used to work on further strategies for the school.

  • Offline and Online Fee collection:
  • The system allows both modes of payment for the schools to manage all payments in one platform.

  • Manage Fees Titles:
  • The fees head are the titles like registration fees, tuition fees, resit charges and so on. The schools can add and link to multiple courses as all the fees head are not required for all course.

  • Safe and Reliable:
  • All the financial data are secure in our system.

Features of School Fees Management System

  • Define Fees Slab:
  • The fees is revised every year. This management system will allow the schools to manage course fees intake wise.

  • Fees Installment Facility:
  • Create installment for students who cannot pay in one go. The system automatically creates the installments as per amount and number of installments mentioned.

  • Fees Collection:
  • Highly secure payment gateway system is integrated in the student portal for the students or parents to make the payment directly online. The schools can also maintain the payments received through other modes like cash, bank transfer, cheques or card.

  • Automatic Receipt Numbering:
  • The system provides automatic receipt numbering to reduce duplication errors.

  • Fees Ledger:
  • All the entries related to fees such as amount received, fine and charges, will be updated in individual student ledger plus creates a record in the report.

  • Reporting:
  • The fee reports have been divided 2 parts, one for student fees report that shows paid fees, pending fees and discounts given to individual students. The second report shows the revenue generated by the school on weekly, monthly and yearly basis.

  • Import Feature:
  • The users can always export the reports and lists in Excel, CSV, PDF. You can also print it with any printer integrated with your desktop.

I am sure the above information is helpful to you and you will surely take step ahead to add this system to your Institution.
The above mentioned features are generic to all educational institutions, however, if your School requires to add any new feature regarding the fee management, the system is customisable.

To know more about the fees management system, you can contact us at support@ourcampus.co.uk

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Advantages of Library Management System

I remember, when we were studying in the University, everything starting from list of book categories till the books and fines were managed in different registers. Each task was assigned a register for each academic year. This was just increasing the work of the library manager or the librarians, stationery costs and time.
With the increasing advancement of cutting-edge technologies, like tabs and mobiles, the Library Management has become very simple and easy to use. The Library Management System allows you to manage all the activities and work related to library on one platform.
The web based Library Management System is very important in the present scenario to deliver content and resources to students, faculty and staff. All the details of the books such as author name, edition, etc, can be managed with our online solution.

Advantages of Our Campus Library Management System

All the educational institutions should know following advantages of the Library Management System:

  • Record Maintenance
  • Web-Based Solution
  • Saves Time and Cost
  • Secure and Reliable
  • Increases Efficiency
  • Simple and Easy to Use
  • Record Maintenance

    All records related to the book issued and return deadline can managed by the authorised personnel. The system also allows to record the fine received from the student in the same platform, which eases the work of reporting for the Library department.

  • Web-Based Solution

    As the system is web based, no installation is required. An educational institution only requires a desktop or tab or mobile and an internet connection for the authorised personnel to login with the provided credentials.

  • Saves Time and Cost

    It eliminates paper-based processes and reduces operation costs and saves time of the library management. So, library will become free of number of registers and files.

  • Secure and Reliable

    The paper based process might incur data loss, however in case of Library Management System, it is much secure and reliable. Only the authorised personnel can login to the system and use it.

  • Increases Efficiency

    The library management system enables the authorised personnel to keep proper records of all details of the books like author, edition, copies, issue and return dates and various fines that are charged. The system automatically calculates the fine as per the set parameters in it.

  • Simple and Easy to Use

    The system is very user-friendly and easy to use. You do not need to be an IT professional to handle it.

The Library is one of the vital department in every educational institution, and each institutions have different needs. We do not restrict the system to particular pre-developed features and the system can be customised as per the requirement.

You can also look into the Student Management System, that consists Library Management as part. The Student Management System software will enable you to manage day to day administrative work of the educational institution.

To know more, visit www.ourcampus.co.uk or you can reach us at info@ourcampus.co.uk

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Why School, College Need Admission Management System 2019

Why School, College Need Admission Management System 2019

Are you a school or a college struggling to manage large number of student admission process through conventional methods?

If yes then don’t worry. Student admission management system software like Our Campus offer seamlessly easy to use tools that can resolve your important school management task i.e. student admission. Admission Management System allows you to manage the admissions easily along with student’s basic details, emergency contact information, immigration details, academic history, fee details’ and documents are submitted or pending, etc.

The system can manage data starting from potential enquiry up till after the students pass out from the institute. The major purpose for the development of the system is to provide support to administrative department of the institution, also the students to make the admission procedure faster and easier.

Advantages Of Admission Management System Software

Let us take a look at some of the advantage of the admission management system:

  • 24 x 7 Online software system:
    The administrative department can access and work on the system anytime.
  • Worldwide access:
    One can access the system from anywhere in the world using mobile as well. Also functionality to provide restricted access is also available.
  • Handle complete admission process:
    The admission department can manage all the data right from they receive an enquiry until after the student passes out of the institution.
  • Reduces Paperwork:
    No piles of forms and other paperwork. This saves a lot of institution resources.
  • User friendly system:
    One does not need to be an IT professional to handle the system, only basic computer knowledge is required. UI provided is extremely easy to use.

These are some basic benefits of the system. There is a long list of advantages of it and I am sure, the features of the system will help one to understand more about the need of the online system.

Features of Student Admission Management System

  • Admission Features of Student Admission Management SystemManagement

    The aim of the system is to support admissions from the moment a potential applicant becomes interested in the institution to the time they pass out from the Institute. It saves 70% of administration’s time on the admission process and also tracks students as alumni.

  • Fee Management System

    Our fee management system software ensures the hassle-free and paperless fee management. The institute can receive fees and generate receipt from the system, create fees installments, give discounts and add fine & charges which will be directly reflected under the ledger of the student’s profile.

  • Assessment Management System with Grading System

    To build and sustain the integrity of Institute, one needs a fair evaluation and student appraisal system. The faculty can upload assignments with deadlines and can give them grades after the student submits through their portal.

  • Attendance Management

    Attendance management is most vital requirement of any Institution. Now a days all institutions also grade students as per their attendance percentage. This system will allow one to keep a track on the students attendance with a good biometric integration as well as reporting system.

  • Staff Management

    Schools not only have the students but also institutions need to manage their staff whether teaching or non-teaching. The admission management system also allows you manage and store all details related to the staff, including the leaves and documents.

  • Library Management

    Every Institution includes Library in their campus and it is very important to manage all the books issued, reissued and received and relevant fines incurred. The system must allow one to work on all these aspects to make the everyday library work easier.

The above are some major features of the system that are a must to be look upon while dealing with an admission management system. An institution requires more than the above and there is one system that fulfils all these plus can be customised as per the requirement of the Institution.

Our Campus – It simplifies the school and college processes while conveniently bringing administrators, teachers, and students together. It features components for computing, compiling and managing finances, student records & other institute management processes, all in one place.

To get more information about the system you can take a look at our website www.ourcampus.co.uk or contact us at support@ourcampus.co.uk

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Advantages of Attendance Management System Software

Advantages of Attendance Management System Software

The education industry is rapidly evolving by new technologies that exist to create efficiencies in the daily routine of an institute. Adapting to modern technology has not only proven effective in saving time but also transforms the work environment. All the educational institutions are emphasising on the student attendance. Maximum schools also allot grades based on attendance. Hence, keeping a paper trail for the regular attendance for the students for an year (attendance management) and then calculating the annual average attendance of each student manually, seems to be a very hectic job for the school administrators.

The Attendance Management Systems will help all the educational institutions to maintain the attendance either biometrically or entering it manually, however the remaining time taking tasks of reporting will be done by the system.

Schools, sometimes are not able to meet the expectations of parents because of the unorganized manual attendance management system, hence the attendance management system improves productivity of an institution.

Advantages of Attendance Management System Software

Let us go through a quick overview of how attendance management system can improve your day to day routine in a educational institute:

  • Ensures Safety
  • Accurate records
  • System Flexibility
  • Productivity & Efficiency
  • Environment & User Friendly

  • Ensures Safety
  • The system ensures safety of students as educational institution’s authority will be able to track and monitor attendance and notify parents of uninformed absence or contact the student directly to check on them. The constant updates from the authorities help parents or guardians to be at peace knowing the students are in the safe zone.

  • Accurate records
  • The basic importance is accuracy of the attendance records. Manual entries will take weeks and months to process every data, and it might end up incorrect due to an human error. The biometric devices records the data accurately and this thereby helps to provide accurate performance data.

  • System Flexibility
  • In today’s global, well-connected environment, the educational institutions have various campuses. The system allows the educational institution to keep a track of all the staff and student from different campuses which in turn gives you an overview of all the branches in one system.

  • Productivity & Efficiency
  • A biometric system decreases staffing overhead, saves employees’ time and increase the efficiency. The system will help in real-time tracking of leaves, absenteeism and automated calculation of all these parameter accrued.

  • Environment & User Friendly
  • The attendance management system help all educational institutions to reduce paperwork and, save time and money with the cloud based system. The attendance system can expand effortlessly and the institutions can introduce new features upon necessity.

You can check out our website www.ourcampus.co.uk to learn more about the student management system and if you need any further information, you can contact us at info@ourcampus.co.uk

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Why schools need student management system?

School Management System OurCampus

The education system has constantly been evolving, hence to keep up with new channels of education we need to evolve our system to store information by automating the traditional ways and bringing more structure to the curriculum.

To manage enormous amount of data, it becomes important to include a managing tool to your School. A Student Management System is solution to all the requirements a school work on. Various features like admission, attendance, fee collection library, examination, timetable, student performance report etc. are available in a Student Management System.

Why schools need student management system?

  • Revenue management
  • Admission Management
  • Reduces communication gap
  • Course and subject management
  • Student performance monitoring
  • Organise and simplify everyday tasks
  • Centralised data and easy access to all
  • Time table and attendance management
Let’s have a look at some reasons for the schools to use a student management system:

  • Revenue management
    Another factor, that is crucial for the success of the school is revenue. A school management system allows you to update fees as per the courses with respect to various classification of fees such as registration, fine, discount and so on. There are reports to show the revenue received and due as per the date range selection by user. Individual student fees report is also available in the system.
  • Admission Management
    Right from the time that potential students inquire for admission till after they pass out of the school, the student management system allows you maintain all the data and documents in the software. It also gives an option to the school to opt of customised application tracking link from the school website, for the students to track their application.
  • Reduces communication gap
    With a school management system software, it is possible to communicate through messages, or emails which increases teacher – student/parent interaction. It also allows to communicate with internal members of the school.
  • Course and subject management
    All the school spend a lot of time in planning the course curriculum and in today’s day, where all the courses and subject are complex, the student management system helps to link the course with subjects and manage their classes.
  • Student performance monitoring
    Generally, teachers in the school find it really difficult to keep track of the student activities such as the attendance, their leaves, the grades and their disciplinary issues. Simultaneously, the school also needs to monitor the performance through assignments to track the extent of progress being achieved by the students. The system will help to track the students’ grade and and other performance.
  • Organise and simplify everyday tasks
    The dashboard gives a block wise view of all the useful data on a single screen, making sure everything important is highlighted. The everyday work of the teaching and administrative staff is made simple to add, update and view. An user does not need to be high IT literate to access it and can easily work on the system.
  • Centralised data and easy access to all
    All the school information, including the details of student and staff, are stored centrally in a web based solution. Hence, the data can be accessed from anywhere and at any time with a proper internet access. The best part is that the system can accessed by all the members of the school, such as directors, teaching and non teaching staff, students and parents.
  • Time table and attendance management
    Student attendance is a crucial factor in the school today, hence, keeping a track of the attendance for both school and parents are very important. The system gives the provision to create time table with batches as per the course and academic intake, further allowing the school to update attendance by manual entry or by using biometric devices.

There are many more features and advantages of the student management system for the schools and all the other educational institutions. These system focus on the growth and continued existence of the school and are ideal for several campuses.

You can check out our website www.ourcampus.co.uk to learn more about the student management system and if you need any further information, you can contact us at info@ourcampus.co.uk

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